How to Create and Manage Workspaces, Roles, and Permissions in Webflow

Organizing Teams and Sites with Workspaces

Workspaces in Webflow are an essential part of organizing your team and the sites you work on. In this tutorial, we'll guide you through creating a Workspace, adding seats, setting roles, and permissions, as well as managing sites within your Workspace. Let's dive into the details.

Creating a New Workspace

To begin, let's create a new Workspace. When you hover over your current Workspaces, you'll see a list of them. If you have the default starter Workspace, you can easily add more seats to it or create a new Workspace altogether.

To create a new Workspace, navigate to the "create Workspace" option, where you can select your plan and choose the number of seats you need. You can also add or remove seats later as your team size evolves.

Adding and Removing Seats

Once you have a Workspace, you can easily add or remove seats from it. From your Workspace settings, locate the members tab. As the Workspace owner, you can see an overview of the current members and manage the number of seats.

By adding new seats, you can send invites to each team member. This ensures that everyone has access to the Workspace and its associated sites.

Managing Roles and Permissions

Roles and permissions are crucial for maintaining control and security within your Workspace. At the Workspace level, you can assign different roles to members.

• Members: They can access all the Workspace sites and invite other Workspace members.
• Admins: In addition to member permissions, admins can handle Workspace billing, set roles and permissions for other members, and remove Workspace members.
• Owner: The Workspace owner has all the admin permissions and can also delete the Workspace.

You can customize roles and permissions for each site within your Workspace. For instance, you can designate site admins who have the authority to transfer site ownership, control billing, and make site settings changes. If needed, you can limit certain permissions to specific team members based on their roles.

Introducing the Webflow Editor

Webflow also offers the Webflow Editor, a content-only interface designed for users who don't need access to advanced features like styling and interactions. As a site admin, you can grant access to "Guest editors" who can make content changes using the Webflow Editor.

Guest editors can access and edit content and, if necessary, you can allow them to edit and publish content within the Webflow Editor. All these permissions can be managed from the Members tab in your Site Settings.

Managing Sites within a Workspace

As a site admin or Workspace owner, you have the authority to transfer sites between Workspaces and other users. You can initiate a site transfer by going to the site settings and selecting the transfer option. This allows you to transfer the site to another Workspace or to another user.

By following a simple process, you can seamlessly transfer your sites, ensuring that they are within the appropriate Workspace with the right team members.

Conclusion

In this tutorial, we covered the essential components of Workspaces, roles, and permissions in Webflow. By leveraging these features, you can efficiently organize your team, manage access control, and ensure that your sites are well-maintained within the appropriate Workspace. Whether you're creating a new Workspace, adding seats, setting roles, or managing sites, Webflow provides a comprehensive platform to support your website development projects.