Why am I reaching the limit of Collection items on the CMS site plan in Webflow, even though I should have additional capacity based on my current item count?

When using the CMS site plan in Webflow, you might encounter a situation where you reach the limit of Collection items despite having some additional capacity based on your current item count. This can occur due to a few factors, which I will explain below:

1. Static vs. Dynamic Collection items:

• It's important to note that when it comes to Collection items, there is a distinction between static and dynamic items.
• Static Collection items are those that are manually created and don't pull data from a CMS Collection. They are not counted towards your Collection item limit.
• Dynamic Collection items, on the other hand, are generated automatically from CMS Collections and contribute to your Collection item count.

1. Draft items and archived items:

• Your Collection item count includes not only published and visible items but also draft items and even archived items.
• Draft items are counted towards your limit until they are published, even if they are not visible on your live site.
• Archived items are those that have been put in the archive and are no longer visible on your live site, but they are still included in your Collection item count.

1. Cloning and duplicating pages:

• Cloning or duplicating pages with Collection lists can use up Collection item count because each cloned page creates new instances of Collection items.
• So, if you have cloned or duplicated a page several times, it can quickly exhaust your available Collection item count.

1. Deleted but not yet purged items:

• When you delete Collection items, they are moved to the trash can in your CMS panel and are still counted towards your Collection item limit.
• To permanently remove them and free up your Collection item count, you need to manually purge them from the trash can.

To address the issue of reaching the limit of Collection items on the CMS site plan, consider the following steps:

• Review and delete any draft or archived items that are no longer needed.
• Make sure to purge any deleted items from the trash can.
• If you have cloned or duplicated pages, remove any unnecessary duplicates to reduce your Collection item count.
• If you find that your current item count doesn't match the available capacity, it's worth reaching out to Webflow support for further assistance. They can help investigate the issue and provide guidance.

Remember, keeping track of your Collection item count and regularly reviewing and optimizing your CMS is essential to ensure you're not exceeding your plan's limit and running into unexpected issues.

Additional Questions:

1. How do I permanently delete Collection items from the trash can in Webflow?
2. Can I upgrade my Webflow plan to get more Collection items?
3. What happens if I exceed the Collection item limit on my Webflow CMS plan?