In Webflow, is it possible to restrict access to certain collections in the Editor for frontend users? Additionally, can users be restricted to only editing the items they created?

Published on
September 22, 2023

Yes, it is possible to restrict access to certain collections in the Webflow Editor for frontend users. Webflow provides a feature called "Collection Level Permissions" that allows you to control who can access and edit specific collections.

To restrict access to a collection for frontend users:

  1. Go to the Editor settings in your Webflow project.
  2. Click on the "Permissions" tab.
  3. Under "Collection Level Permissions," you will see a list of all your collections.
  4. For the collections you want to restrict access to, click on the gear icon next to each collection.
  5. In the permissions modal that appears, you can choose whether to allow or restrict access for each user role (e.g., admins, editors, authors).
  6. Save your changes.

By default, only admins have access to all collections in the Editor. By restricting access, you can ensure that only specific user roles can edit or view certain collections.

In addition, Webflow also allows you to restrict users to only editing the items they created. This can be done by combining Collection Level Permissions with a dynamic filter.

To restrict users to editing only their own items in a collection:

  1. Follow the steps above to restrict access to the collection for frontend users.
  2. Go to the Collection settings in the Webflow Designer.
  3. Click on the "Fields" tab and select the field that represents the user who created the item (e.g., a "Creator" field).
  4. In the field settings panel on the right, enable the "Only logged in users can set this field value" option.
  5. Save your changes.

Now, when a logged-in frontend user goes to the Editor, they will only be able to edit and view the items they created in the restricted collection.

By using Collection Level Permissions and dynamic filtering, you can have granular control over who can access and edit specific collections in the Webflow Editor, as well as restrict users to only editing their own items.

Additional Questions:

  1. How do I set up user roles in Webflow?
  2. Can I create custom user roles in Webflow?
  3. Is it possible to restrict access to certain pages in the Webflow Editor?